General Terms for Participation

   Application for Participation     
(For first please sent this application by e-mail: info@visusplenus.lt)

   Application for additional constructions and services
       (If you can't open it, please write to info@visusplenus.lt to receive it)

      Quatation request

      Application for additional exhibitors passes, invitations to the fair, invitation to the soiree

General definitions

Participant – an enterprise or organization taking part in the Trade Fair.
Exhibitor – Participant of the Trade Fair who has submitted an application to take part in it.
Co-exhibitor – Participant of the Trade Fair who is registered in the Exhibitor’s application and is taking part in the Fair by using exhibition space, rented by Exhibitor.
Exhibition space – place ordered by Exhibitor and leased to him.
Kind of exhibition space means empty place or a place with standard equipment or open air-space.
Type of exhibition space means a stand in a line, a two-sided open stand, a three-sided stand or an island-stand.

The Exhibitor shall send to the Organizer a filled application by electronic means expressing his desire to participate in the Trade Fair to the indicated e-mail for processing. Application for rent of exhibition space is submitted on the Organizer’s internet site or it will be sent to you by e-mail after your request is received at the indicated e-mail address.
If the Organizer has no possibilities to offer the desired exhibition space to the Exhibitor, the Organizer will correct the size of the selected exhibition space, its configuration, type or kind and will send offer to the Exhibitor’s e-mail address as indicated on the application.
The Exhibitor shall print out two copies of the application corrected by the Organizer and shall send two signed and stamped copies back to the Organizer by registered mail. By signing an application for participating in the Trade Fair, the Exhibitor confirms his intention and assumes liability to fulfil the provisions herein and General Terms and Conditions of participating in Organizer’s trade fairs. The Exhibitor shall be fully responsible for the application that has been signed by a duly authorized person and stamped with an official stamp.
Applications are registered. Exhibition space may be selected after having paid registration fee of 105 EUR + 18% VAT.
Applications shall be submitted before February 24, 2006 . The Organizer will decide whether applications, submitted after the expiry of the term, might be accepted.

Every Exhibitor can admit into his stand Co-Exhibitors (other companies) after having registered them in his Application for participation. The Exhibitor is obliged to pay Co-Exhibitor's fee to the Organiser. The Co-Exhibitor fee is 57 Eur + 18% VAT per company. This fee includes additional exhibitor passes, invitations to the fair and invitations to the soiree.

Exhibition space rental

Exhibition space selection options

The minimum stand area is 9 sq.m
The minimum two-side open stand area is 9 sq.m
The minimum three-side open stand area is 18 sq.m
The minimum stand island area is 60 sq.m

The rental charge for exhibition space in accordance with type of the exhibition space is 69, 70, 72, 73 Eur + 18% VAT for 1 sq.m in the 4th Pavillion and 56, 57, 58, 59 Eur + 18% VAT for 1 sq.m in the 6th Pavillion. This charge includes organization of the Fair, extensive promotion to attract visitors, general lighting, cleaning of the walkways. The exhibition space does not include any equipment, furniture, and electricity.
Exhibition space rental prices for floor space only (for 1 sq.m) in the 4th Pavillion (Components and material for furniture manufacturing) :

Exhibition space rental prices for floor space only (for 1 sq.m) in the 6th Pavillion (Woodworking and furniture manufacturing mashines):

Attention! The Organiser provides cleaning of gangways and only. Exhibitor has to employ their own cleaning staff or order it from the Organiser.
For ordering any additional furniture, equipment and communication services please contact our official contractor:
Vilniaus Ekspolinija Servisas, Ltd., Vytenio g. 9/25, LT-03113 Vilnius, ph. (+370~5) 233 0929, fax (+370~5) 216 2422
E-mail info@expoline.lt , http://www.expoline.lt . See Application for Additional Constructions
Please pay attention to the fact that exhibitors ordering any additional constructions and services later than 5 days before the exhibition, will be required to pay 100% more.

Exhibition space rental. Booth exhibition space

The booth exhibition space apart all general services includes the standard stand equipment: exhibition system, demarcation walls, 2.5 m high, white coloured, carpet cover, 1 socket 220V/1kW, 1 spot light every 3 sq.m, company name in standard type (up to 20 signs), 1 table, 3 plastic chairs. The additional standard stand equipment rental fee in accordance with type of the exhibition space is 23, 22, 21 Eur + 18% VAT for 1 sq.m.

Attention! The Organiser provides cleaning of gangways and only. Booth exhibition stands have to be cleaned only before exhibition opening. Later the Exhibitor has to employ their own cleaning staff or order it from the Organiser (see Application form for additional equipment and constructions and Application form for additional communications and services).
For ordering any additional furniture, equipment and communication services please contact our official contractor:
Vilniaus Ekspolinija Servisas, Ltd., Vytenio g. 9/25, LT-03113 Vilnius, ph. (+370~5) 233 0929, fax (+370~5) 216 2422
E-mail info@expoline.lt , http://www.expoline.lt . See Application for Additional Constructions
Please pay attention to the fact that exhibitors ordering any additional constructions and services later than 5 days before the exhibition, will be required to pay 100% more.

This is the exhibition space on the grounds of exhibition centre

In accordance with the ordered exhibition space are made discounts:

The discount is applied only for floor space only and open-air space.

Advertisement, conferences and entertainment

Exhibition catalogue

Official BMT 2006 fair catalogue will be issued as traditionally. The catalogue will be distributed during and after the fair till BMT 2007. Entry to the catalogue for exhibition companies is obligatory. The obligatory entry to exhibition catalogue costs 73 Eur (+18% VAT).
Information to the catalogue should be sent together with application for participation.
If is ordered logo or advertisement to the catalogue, it should be sent per e-mail bmt@visusplenus.lt . Each logo and advertisement should be sent in separate e-mail (subject of e-mail should be: BMT 2006 logo (advertisement) ***, where *** is participant’s company name).

Logo or advertisement should fit such conditions:

Advertisement at exhibition grounds

Advertising free of charge is permitted within Exhibitor’s stand only. Any advertising outside the stand will be charged and must be approved by the Organiser.

During the working hours of the Fair you are welcomed to organize conferences, corporate and product presentations, seminars, etc.

Conference halls:

Conference equipment:

The hours allowed for using conference rooms:

23rd March, 12.00 – 18.00
24th March, 11.00 – 18.00
25th March, 11.00 – 18.00
26th March, 11.00 – 15.00

The Organizer shall confirm participation in the Trade Fair by sending one copy of application to the Exhibitor together with an invoice for advanced payment at the address indicated on the application or by fax. The Exhibitor pays for his participation in the Trade Fair the following way: registration fee is paid after submitting the application, 30% of the remaining amount, as indicated on the invoice, shall be paid in 10 days after the participation in the Trade Fair is confirmed, and the rest shall be paid not later than at least 2 weeks before the beginning of the Trade Fair.
VAT pro-forma invoice shall be handed to the Exhibitor’s representative during the Fair.

A fine for dismantling delay -  300 Eur / day

If the Exhibitor orders floor space only, till 3 March, 2006 detailed plan of the stand must be presented to the Organiser specifying places of connections of power, water and telephone line, constructions to be used, their dimensions and detailed description as well as technical documentation. Stand build must send the plan by fax +370 5 2124124 or e-mail arch@expoline.lt. For more information please contact our official subcontractor + 370 5 2330929.
The permission of the Organiser must be obtained before assemblage of the stand. Such permission shall be granted if the stand design and equipment used correspond to the general layout and design of the exhibition, as well as technical and fire prevention regulations.
In case the Exhibitor deviates in the assemblage of the stand from the construction permitted, the Organiser is entitled to ban further assemblage and even remove the stand at the expense of the Exhibitor. If the stand can not be restored to an approved state within a reasonable time period, the Exhibitor is still liable for the payment of full rental amount and to reimburse damages to the Organiser.

Please pay attention to the fact that exhibitors ordering any additional constructions and services later than 5 days before the exhibition, will be required to pay 100% more.

Arriving to exhibition centre grounds for mantling of their stands, Exhibitors have to contact Security department, Mr. V. Astrauskas, ph. +370 5 2686877. Please prepare a list with technicians’ names for the Department. According to the list you will receive Montage passes for your representatives. The permission of the Organiser must be obtained for to receive montage passes.

Entry passes and invitations

Exhibitor passes

During the fair, as well as during delivery and removing of exhibits periods, the participants and stand service staff are entitled to enter the fair grounds upon presenting exhibitor passes. The Exhibitor who has paid his exhibition space rental charges will obtain free entrance cards in accordance with the purchased space. Every Participant is entitled to some exhibitor passes as follows:

      Also every Co-Exhibitor will obtain particular number of free entrance cards. Additional entrance cards may be purchased by a written order. The price for additional Exhibitor pass is 4 Eur + 18 % VAT. See Application for Participation

Every Exhibitor and Co-Exhibitor will obtain a limited number of invitation cards free of charge. Invitation cards entitle to a free entrance to the fair. The number of invitation cards depends on the purchased exposition space. Every Participant is entitled to some invitations to the fair as follows:

Invitations printed by Exhibitors or Co-Exhibitors are not valid for admission.

Additional invitations may be purchased by a written order. The price for additional invitation is 1 Eur + 18 % VAT. See Application for Participation

As traditionally, the Organiser invites the Participants and the guests to a Soiree on the exhibition opening evening. Every Participant is entitled to some invitations to the Soiree as follows:

Additional invitations may be purchased by a written order. The price for additional invitation to the soiree is 24 Eur + 18 % VAT. See Application for Participation

At the Exhibitors’ registration before the fair you will be provided with parking passes. Each Exhibitor is supplied with 1 parking pass.

The application for participation may be cancelled till 27 January, 2006. The cancellation of application must be presented in writing and sent by registered letter to the Organiser. In this case the registration fee is not reimbursed.
In case the Exhibitor cancels the participation till 10 February, 2006, the Exhibitor must pay the Organiser the compensation amounting to 30% of the general price of participation.
In case the Exhibitor does not properly inform the Organiser on its refusal or misses the 6-week term, or shall not show up for exhibition, the Exhibitor must pay the Organiser the compensation amounting 100% of the general price of participation.

The Organizer provides general security of the fair premises and do not take any liability for any damage of exhibits or theft.
Exhibitors are advised to take out liability insurance for any loss, destruction or other damage of exhibits for the period of the exhibition, mantling and dismantling.
Due to the security of stands as well as exhibits we suggest participants or at least one representative of the company to arrive to his stand not later than 9.30 a.m.
At the end of exhibition working day we kindly ask one representative to stay at the stand till 7.30 p.m. (at 7.30 p.m. all the people leave halls). We recommend leaving small things in offices - they have to be locked and sealed. The same should be done with glass showcases. At the time of leaving your stands after the end of exhibition working day, please, paste the stand entrances with sticky tape. In the evening of the 23rd of March we recommend to one representative of the company to stay at the stand until the hall is locked.
We recommend removing the exhibits directly after closing of the exhibition - on 26th of March, from 4.00 p.m. till 8.00 p.m. If there is no possibility to do it on above mentioned day, please leave the exhibits packed in boxes and wrap it with sticky paste. At 8.00 p.m. please inform the Security department of Litexpo exhibition centre about your stand and exhibits packed in boxes. Until then one representative of the company should stay at the stand. You will be able to take your things on 27th  of March, from 8.00 a.m. till 8.00 p.m.
We would like to warn you that it is forbidden to smoke at the stand and premises of Litexpo.
Please follow fire prevention requirements.

Loading of exhibits. Customs clearance

Loading and unloading, handling of the exhibits in the fair is made by Participant. Loading and unloading could be provided by official subcontractor of Organiser and paid separately. The Participant is duly responsible for the obtaining of all permits and transportation of exhibits. In all transportation documents for the goods delivered for the temporary import to the trade fair must be specified: Consignee:
Litexpo exhibition centre, (Notify Pan-Lit Service, phone (+370~5) 244 5677), LT-04215 Vilnius, Lithuania. Every cargo must be accompanied with Proforma Invoice, in which must be specified: denomination, quantity, weight, value. Customs clearance procedure will be provided by Official customs broker appointed by the Organiser:
PAN-LIT Service, Laisvės pr. 5, LT-04215 Vilnius, Lithuania, phone (+370~5) 244 5677, fax (+370~5) 244 5803 or Panalpina Welttransport GmbH / PAN-FAIRService, Mr. Volker Schmidt, Nagelsweg 37, D-20097 Hamburg / Germany. Tel. +49 (0) 40 2377 1182, mob. +49 (0) 160 880 5718, fax  +49 (0) 40 2377 1245,
E-mail: volker.schmidt@panalpina.com, www.pfs.de, www.panalpina.com

All additional charges are payable by the Exhibitor accordingly to the invoice presented.
The Exhibitor / Co-exhibitor bears responsibility for pursuance, violations and contempt of law and legal acts in force of the Republic of Lithuania.

At the Exhibition centre the Exhibitor have to register itself at the Info-Centre stand. Only if the payment is made fully the Exhibitor is permitted to its stand. At Info-centre the Exhibitor is given exhibitors passes and all detailed information about the services, established order, etc.

Important deadlines

Timetable of exhibition

Registration to the fair, exhibition space rental, catalogue, invitations, and conference rooms and equipment rental:

Project Manager
Ms. Milda Zilyte
Ph. +370 5 213 6326
E-mail bmt@visusplenus.lt

Ms. Daiva Jureviciene
Ph. +370 5 213 6326
E-mail info@visusplenus.lt

Ordering constructions and technical services and any questions concerning this:
Mr. Vilniaus Ekspolinija Servisas
Donatas Vegys
E-mail donis@expoline.lt

Sending, loading and unloading of exhibits, storage if exhibits come earlier or leave later:
PanLit – Service
Mr. Salvatore Urbonavicius
Ph. +370 5 244 5677
E-mail silva@pls.lt

Approval of non-standard stands:
Mr. Gediminas Paukstė
Ph. +370 5 233 0929
E-mail arch@expoline.lt